Creating and pushing Journal Entries through Qvinci is an add-on feature available for QuickBooks Desktop and QuickBooks Online file users. Both General Ledger and Journal Entry access must be enabled at the account level for all subscriptions in the account.
To understand who can manage the General Ledger and Journal Entry processes in Qvinci, please refer to the User Roles and Permissions or see how the General Ledger can be accessed by visiting Access General Ledger Transactions.
To have both General Ledger and Journal Entry access enabled, please speak with your Solution Consultant for capabilities and pricing.
Access Journal Entry Capabilities From the Financial Portal
For accounts that have the Journal Entry feature enabled, users will find the access point from the Portal page.
Step 1. Find the desired Client / Company in the corresponding column.
Step 2. Then find the Entity / Location to view JE data for.
Step 3. Click the View link in the corresponding JE column.
Create Journal Entries
Only certain types of users may create Journal Entries in Qvinci. A list of these users can be found viewing the User Roles and Permissions.
Step 1. From the Financial Portal, click "View" in the JE column for the desired entity/location.
Step 2. From the Journal Entry Management page, click the green "Create Journal Entry" button in the top-right corner.
Step 3. Fill out the corresponding information for the journal entry by clicking into each cell (Date, Number, Name, Amounts, etc.).
Step 4. Add additional journal entries on subsequent rows, if desired.
Step 5. Click Save.
Approve, Edit, or Delete Journal Entries
Only certain types of users may approve, edit, or cancel journal entries in Qvinci. A list of these users can be found by viewing the User Roles and Permissions.
Step 1. From the Financial Portal tab, click the "View" link in the JE column for the desired entity/location.
Step 2. From the Journal Entry Management page, view the activity in the list that appears.
Step 3. The appropriate user may approve pending journal entries by using the blue "Approve" button.
Step 4. If a JE has been approved but has not yet synced to QuickBooks, the user may "Unapprove" the JE.
Step 5. Unapproved JEs may be edited or deleted by using the corresponding buttons on the right (by appropriate users only).
Step 6. The JE cell in the Portal will appear with a RED background when a JE exists in Qvinci that has not yet been synced to QuickBooks.
Note: Approved JEs automatically get incorporated into the Profit and Loss (when Budget is not enabled), Profit and Loss - Weekly, and Balance Sheet reports in Qvinci even if they have not yet synced to QuickBooks. Unapproving a JE will remove it from these reports in Qvinci. As such, it is possible that Qvinci reports may not match QuickBooks reports due to Pending JEs. Upon the next sync, users will find those JEs exist in QuickBooks.
To view helpful hints on Journal Entry management, please visit FAQs for Journal Entries.
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